Our driving holidays / classic rallies take place under these conditions:
1. The Supplier and Organiser of the driving holidays / classic rallies is Asclepios Hygieia Enterprises S.A.,
Address for the driving holidays:
Calle Nuñez, última Finca, CR-10304 San Rafael Arriba / Aserrí – COSTA RICA.
EQUIS Vintage Rallies is a brand name.
The following terms and conditions form the basis of a contract with you – the client.
On completion of the driving holidays / rally booking form you will be sent a deposit invoice giving full payment details. The contract is formed between Asclepios Hygieia S.A. and you once the deposit is banked and cleared.
This price is based on two people sharing a car/motorcycle and hotel room. Single person occupancy of a hotel room will normally incur a premium. We DO NOT increase or decrease the price of unsold tours. The current price for the driving holidays / vintage rally will be confirmed at the time of booking. We also never will increase the cost of an event.
After confirmation the following provisions will apply:
3. Payment schedule and method of payment
A deposit, as indicated on the entry form is required which will be invoiced at the time of receipt of a completed booking form either online or by any other means. The balance of the cost of the rally is payable in accordance with the schedule on the entry form. Payment is acceptable in the form of cheques, bankers’ draft or online transfer. In the event that we do not receive the balance of the cost of the tour by the due date we have the right to treat your booking as cancelled and your deposit will be forfeited.
4. Amendments and Cancellations
If you are unavoidably prevented from taking your driving holidays or vintage rally, by reason of (but not limited to), illness, jury service, redundancy, unavoidable work commitments or the death or serious illness of a close family member, it may be possible for either you or Asclepios Hygieia to transfer your booking to a another party (acceptable to Asclepios Hygieia) and in that event a $50 per person administrative charge on top of any costs incurred by us from a 3rd party.
In the event that the entry cannot be transferred to another party the following conditions apply:
4(a) Cancellation by you
All cancellations must be in writing and are subject to the following cancellation charges based on total invoice cost:
More than 90 days (12 weeks) – Zero
56-90 days (8-12 weeks) – 33,3%
28-89 days (4-8 weeks) – 50%
14-27 days (2-4 weeks) – 75%
Within less than 14 days (2 weeks) 100%
The cancellation period will be calculated from the date the tour starts. We strongly advise taking out insurance to cover yourselves against the possibility of cancellation.
4(b) Cancellation by us.
In the event that Asclepios Hygieia cancel the driving holidays or rally (excluding force majeure) we will refund all monies to the client, that includes also the deposit.
We reserve the right to retain the deposit should a rally be cancelled or postponed due to an unpredictable event (force majeure) over which we have no control.
4(c) Amendments by us:
Great care is taken to ensure that the descriptions and prices given for each booking are accurate at the time of booking . However, Asclepios Hygieia reserves the right to change any of the details, including prices, in which case you will be advised of any such change before accepting your booking. In unusual circumstances, Asclepios Hygieia may have to modify a driving holidays tour before you depart. If the modification is significant (for example a change of destination or change to a lower standard of accommodation [but excluding force majeure]), Asclepios Hygieia will notify you as soon as practicably possible. By signing the entry form you accept that changes may be made.
5. Special requirements.
If you have any special requirements you must inform us of these in writing and confirmation will be given in writing by Asclepios Hygieia. Although Asclepios Hygieia try to comply with this request we cannot guarantee that this will be met and we are not liable to you in the event that your requirement is not met.
6. Responsibilities and Liabilities
On formation of the Contract between Asclepios Hygieia and the client the following responsibilities are assumed:
6(a) Your Responsibilities
(i) Insurance and Documentation: Passport, visa, (international) driving license, health insurance and repatriation are the responsibility of the client. It is your responsibility to obtain all documents required for your driving holidays or classic rally tour, to ensure that these are in proper order and to take them with you. Asclepios Hygieia will not be liable if you fail to do so and you will be responsible for meeting any additional costs incurred by reason of such failure.
(ii) Compliance with motor regulations for travel abroad.
You must comply with motoring regulations for travel abroad and carry the relevant equipment. Information is available from either your insurers, the AA and the RAC (in the UK). It is compulsory to have a full current driving license, we recommend an international one.
6(b) Responsibilities of Asclepios Hygieia
(i) Standards: Asclepios Hygieia accepts liability to provide the services we contract with you to a satisfactory standard. The descriptions, information and opinions given in any material by Asclepios Hygieia in respect of hotels and other suppliers whose services are used are given in good faith, based on the latest information available at the time of booking.
(ii) Financial Loss: Asclepios Hygieia liability is limited to the invoiced cost of the driving holidays / rally tour.
(iii) Death and Injury: Asclepios Hygieia accepts no liability for death or injury if there has been no fault on the part of the Asclepios Hygieia or its servants, agents or suppliers and the loss, death or personal injury suffered is attributable to your own acts or omissions or to the acts or omissions of a third party not involved in providing the services which make up your tour.
(iv) Liability for loss or damage to clients’ cars and property: Asclepios Hygieia is not responsible for damage to clients’ cars or property howsoever caused including when parked in hotel grounds. At all times you should be aware of the need to lock cars when unattended and remove valuables from the car. You must drive within the law and under no circumstances can we be held responsible for any damage to cars or property sustained during the rally.
7. Complaints Procedure
Complaints during the driving holidays or vintage rally must be addressed to one of the tour organizers or the guide who accompany the tour. All complaints by customers after the end of the tour must be confirmed in writing and received by us within 7 days of the completion of the Tour.
8. Tour Itineraries and Destinations
These are as specified on the website and/or in our leaflets. We reserve the right to alter the route from driving holidays / classic rallies as necessary to fulfil the event in a timely and safe way. Distance and routing may alter. We reserve the right to correct errors after confirmation of bookings but in the event that these are significant then if the error is caused solely by Asclepios Hygieia then clause 4(c) applies.
9. Changes to this contract
In the event that Asclepios Hygieia wishes to amend an essential term of the contract we agree to notify the customer as quickly as possible. The customer will then be given the choice to withdraw from the contract without penalty.